Centurion based Insurance Firm seeks a Company Secretary/Compliance Officer
KEY PERFORMANCE AREAS
Providing the directors of the company collectively and individually with guidance as to their duties, responsibilities and powers
Making the directors aware of any law relevant to or affecting the company
Reporting to the company’s board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act
Ensuring that minutes of all shareholders’ meetings, board meetings and the meetings of any committees of the directors, or of the company’s audit committee, are properly recorded in accordance with the Act
Certifying in the company’s annual financial statements whether the company has filed required returns and notice in terms of the Act, and whether all such returns and notices appear to be true, correct and up to date
Ensuring that a copy of the company’s annual financial statements is sent, in accordance with the Act, to every person which is entitled to it
Carrying out the functions of a person designated in terms of Section 33(3) of the Act- filing annual CIPC returns.
Ensuring the implementation and documentation of systems to implement the fit and proper requirements for directors, managing executives, significant owners and the heads of control functions as prescribed by the FSB
Insurance Industry Specific Compliance functions
Provide assistance, support and guidance to the company in general and the Public Officer in particular in order to ensure compliance with the Short-Term Insurance Act.
Assist the board of directors and managing executives in carrying out their respective responsibilities;
Establish, implement and maintain a risk-based compliance plan;
Promote a compliance culture that values responsible conduct and compliance with internal and external obligations;
Identify, assess and report on key legal and regulatory obligations and the risks associated therewith, including obligations under the Short-Term Insurance Act;
Assess the appropriateness of policies, processes and controls on respect of key areas of legal, regulatory and ethical obligations and the effective monitoring thereof by the insurer;
Ensure that regular training is conducted on key legal and regulatory obligations particularly for employees in positions of trust or responsibility or who are involved in activities that have significant legal or regulatory risk;
Facilitate the confidential reporting by employees of concerns, shortcomings or
Potential non-compliance in respect of the insurer's policies, legal or regulatory
Obligations, or ethical considerations;
Monitor compliance shortcomings and instances of non-compliance, including
Ensuring that adequate disciplinary actions are taken where appropriate and any
Necessary reporting to the Registrar or other relevant regulatory authorities is made;
Conduct regular assessments of the compliance function and the compliance
Policies and systems and implement or monitor needed improvements; and
Ensuring the implementation and documentation of systems to implement the fit and proper requirements for directors, managing executives, significant owners and the heads of control functions as prescribed by the FSB.
General Operational and Corporate Legal Counsel Functions
Arrange and co-ordinate board meetings, board sub-committee meetings and the annual general meeting of members in accordance with the MOI and all applicable legislation.
Attend to all Board Secretarial functions for the board and the sub-committees in terms of the applicable policies, charters and frameworks.
Retention of company records and data as prescribed in the appropriate policies adopted by the company and the applicable legislative and good governance prescripts
Contract and supplier management
Providing compliance support to the MD and the Executive Management team
Scanning the environment to identify changes in the corporate and regulatory landscape and advising the company on appropriate action to be taken.
Ensuring that the company complies with all applicable health and safety statutory requirements and best practices
Liaising with the Fund and other outsourced contractors on all matters falling within the ambit of the role.
Drafting and vetting all contracts and policies
Providing general corporate legal counsel services to the company
Good communication skills at all levels, both written and verbal.
Report Writing skills
Team player, be able to build good relationships with clients, colleagues other key stakeholders.
Good planning and organising skills
Good Client Service skills
Accuracy and attention to detail is essential
At ability to work independently and to think strategically at an executive level
Qualification in Compliance / Post Graduate qualification in Corporate Law will be added advantage