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Hogan Lovells is one of the leading global law firms. Our distinctive market position is
founded on our exceptional breadth of practice, on deep industry knowledge, and on our
'one team' global approach. Formed through the combination of two top international
law firms, Hogan Lovells has around 2,500 lawyers on six continents. With a presence in
the world's major financial and commercial markets, we are well placed to provide
excellent business-oriented advice to our clients locally and internationally. Our people
are the key to our success, which is why we seek to recruit and retain the most talented
individuals in all regions of our global practice.
SOUTH AFRICA Hogan Lovells combined with South African law firm Routledge Modise in December
2012 to create Hogan Lovells (South Africa). In May 2014, Hogan Lovells set up a Global
Business Services Centre in Johannesburg. This is based within the Hogan Lovells (South
Africa) offices. The GBSC supports the global practice in various business services areas
of the Firm.
Hogan Lovells Africa practice is one of the most proactive and well recognised Africa
focused teams of any international law firm. We collaborate with all key practices,
sectors and regional offices within the firm to achieve our strategic goal of becoming one
of the leading international firms for work in Africa.
ROLE OVERVIEW The successful candidate will play a vital role in supporting the Africa team to deliver our
annual plans and fulfil our longer-term strategic objectives. The role will primarily be
assisting the Africa (Marketing and Business Development) Coordinator in helping to
implement and action marketing and business development activities and to provide
general admin support. She/he will be hands-on in ensuring all key scheduled meetings
are well planned, organised and delivered to a professional standard including the
creation of the agenda/programme, overseeing participant responses, taking minutes and
circulating materials to the revenant parties before and after the meeting. They will be
involved in sourcing, processing and tracking information and ensuring that all internal
and external systems are up-to-date and are being monitored for user optimisation. This
will include supporting the Africa Co-ordinator with drafting, submitting and filing
directory submissions; creating, distributing and updating credential document;
developing a bank of Africa specific biographies; experience capture; pitches; brochure
materials; i-publish event invitations; online content and social media. It is envisaged that
this role will evolve and expand to cover other areas and functions in the future.
This job description sets forth the main responsibilities of this position and may be changed from time to time as shall be determined.
KEY RESPONSIBILITIES /ACCOUNTABILITIES
This task involves overseeing the delivery of key meetings for the Africa practice,
including sending calendar appointments, setting up reminders to discuss the
agenda/content, sending out (in good time) the agenda and relevant attachments to the
attendees. They will also be responsible for advising on the attendee lists, taking minutes
and circulating the meeting summary for the:
• Monthly core team meetings – Monthly
• Africa London catch-up meetings – Bi-weekly
• Quarterly practice meetings – Every 3 months
• Quarterly management reports - Every 3 months
• Annual review reports – Once a year
COLLATING FINANCIAL INFORMATION
This involves helping the Africa team to source financial data and information regarding
the firms work in Africa. This covers:
• Reviewing the list of new matters (received monthly from US) and identify Africa
matters to be re-tagged. Get approval and communicate new information back to
• Establishing a list of partners doing Africa work (from financial reports) to be used for
annual review of Africa matters
• Data collation for the annual matter review report – request spreadsheet from
finance of open matters for each of key Africa partners (as per above) and chase to
confirm matter country
• Follow-up and pursue with all partners to get feedback and confirm data
• Liaise with PAs to ensure correct country labelling
Ensuring that the Africa pages on both the intranet site and website are regularly
reviewed and kept up-to-date. Main responsibilities involve:
• Updating Africa Intranet site
• Working with supervisor to oversee content of site including:
o Updating events/meeting calendar
o Africa practice (global) member list
o All sub-sections of site
• Updating and tracking user interface on the Africa page of the HL website
• Assisting the Africa Co-ordinator with social media activities including:
o Weekly blog (Gathering promised articles, and receiving final sign off from
Working the Africa Co-ordinator in creating and distributing regular internal and external
• Assisting with preparation of Africa Newsletter and Africa monthly bulletin,
o Sending reminder emails to partners / practice team members
o Following up to check all regional reports are received
o Gathering promised articles, and receiving final sign off from authors
• All members of the firm are encouraged to participate in our Global Citizenship
• Other duties as assigned.
THE CANDIDATE • Very strong written and verbal communication skills, with an ability to write clearly
for an international audience.
• Strong attention to detail with exceptional copy editing and proofreading skills,
from general text to specialized content.
• Dedicated to meeting and exceeding customer expectations.
• Process driven, with the ability to thrive in an environment with a focus on
continuous improvement and client service.
• Forthcoming with suggestions for improving processes and procedures
• Ability to manage time and workload effectively.
• An excellent team player.
• A highly motivated and enthusiastic self-starter with a can-do attitude.
• Ability to be flexible and adaptable to meet heavy work load; able to work under
tight deadlines, handle multiple tasks, and respond quickly to changing priorities
• Exercises confidentiality, tact and discretion
• Ability to work shifts if needed
• Reliable transport
• One (1) year of marketing or similar experience preferred. Law firm experience
• BS or BA degree in communications, English, or related field is preferred.
JOB TITLE Africa Practice Assistant
DEPARTMENT Africa Practice
OFFICE LOCATION Global Business Services Centre, Johannesburg, South Africa
REPORTS TO M&BD Operations Manager located at the GBSC in Johannesburg
WORKING HOURS 9.00 to 5.30. Additional overtime hours may be required, including some weekends
EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training
and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not
be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.