Spoor & Fisher Centurion has a vacancy for a secretary level 3 in their anti-counterfeit department. The new incumbent will report directly to the head of the department.
Opening of new files;
Receiving investigators’ reports and ensuring information is correct;
Drafting reports to clients;
Adhering to Standing Instructions;
Receiving and drafting confirmation reports to clients confirming receipt of their instructions; ensuring reasons furnished for the counterfeit nature of samples are sufficient; if not, drafting correspondence requesting client to furnish clarification and/or alternative reasons;
Drafting of various documents such as analysis statements; expert affidavits; complaint affidavits; raid affidavits; criminal complaint affidavits etc;
Interacting/Liaising by way of e-mail and telephone with clients; suppliers; officials; importers; suspects etc.
Arranging delivery of samples to clients for examination purposes;
Lodging the various affidavits with the relevant authorities;
Keeping track of deadlines and requesting extensions where necessary;
Receiving seizure notices and ensuring details are correct;
Conducting investigations as it relates to importers/suspects;
Drafting letters of demand and undertakings;
Drafting summons and particulars of claim;
Drafting Notices in litigious matters;
Arranging service with the Sheriff;
Attending to settlement negotiations with importers/suspects;
Receiving release/destruction notices and all related attendances;
Instructing our agents to uplift; collect; deliver; count; destroy etc. the counterfeit goods;
Compiling and updating of various schedules;
Compiling and updating of stats for purposes of PowerPoint presentations;
Attending to invoicing and all other billing requirements, including attending to WIP and draft invoices;
Trust deposits and transfers;
Compiling and updating status reports to clients;
Receiving, attending to and/or allocating incoming post; faxes; e-mails; documents etc.
Ensuring that our internal database is updated;
Filing all correspondence and documents to DMS;
Diary files, including deadline (red diary) files;
Attending to various other secretarial/administrative duties.
Knowledge and Experience
Excellent Microsoft Word, Excel, Outlook and PowerPoint skills